Vacation order in 1s 8.3 accounting. Accounting info. Calculation type plans for additional holidays

According to the provisions of Chapter 19 “Vacation” of the Labor Code of the Russian Federation and the International Labor Organization Convention No. 132 “On Paid Leave,” all employees have the right to leave. In the article, methodologists from the 1C company consider issues related to the reflection of annual paid leaves (main and additional) in 1C: Salary and Personnel Management 8. The procedure for setting up the initial parameters for accounting for vacations by the personnel officer and the accountant is given, as well as for forming estimated obligations for employee benefits in the program.

Every employee working under an employment contract has the right to leave - this is enshrined in paragraph 5 of Article 37 of the Constitution of the Russian Federation and is reflected in Chapter 19 “Vacation” of the Labor Code of the Russian Federation, according to the provisions of which leaves are divided into the following types: annual paid (main and additional), without pay, educational leave, parental leave.

The provisions of the Labor Code of the Russian Federation on annual paid leave do not contradict the International Labor Organization Convention No. 132 “On Paid Leave,” which for the Russian Federation came into force on September 6, 2011, and in some ways provide even broader guarantees for workers.

The task of accounting and calculating vacation essentially consists of several parts.

On the one hand, this is the task of calculating and accounting for the number of allotted vacation days, and on the other hand, this is the task of calculating the amount of vacation pay and calculating average earnings. In addition, this is a task of cost accounting and liability assessment.

An employee is entitled to 2.33 days of vacation for each full month worked.

Why exactly 2.33? If an employee has worked in an organization for 12 months, which includes the vacation itself in accordance with Article 121 of the Labor Code of the Russian Federation, then he is entitled to an annual vacation of 28 calendar days. Therefore, one month has 28 days: 12 months. When calculating the terms of work that give the right to compensation for leave upon dismissal, surpluses amounting to less than half a month are excluded from the calculation, and surpluses amounting to more than half a month are rounded up to a full month (clause 35 of the Rules “On Regular and Additional Leaves” , approved by the NKT of the USSR dated April 30, 1930 No. 169).

Let's see how you can solve the problems of accounting for annual paid leave using the 1C: Salary and Personnel Management 8 program.

Initial settings

Parameter for accounting for vacation balances

First you need to decide on the accounting settings. It is necessary to decide which document - a personnel order for leave or a settlement document for accruing leave - will register the fact of using leave in the system. Actual vacations are written off when conducting personnel or payroll documents. The write-off procedure is determined for each organization in the accounting parameters. Vacation compensation, regardless of the chosen order of writing off actual vacations, is always recorded in vacation balances using settlement documents. By setting the accounting option in the program settings Vacation balances will be reduced when actual vacations are registered - by personnel orders or Payment documents- When generating reports, you should ensure that documents of the specified type are posted.

Vacation income code

It is important to decide what policy you will follow when calculating personal income tax on vacation pay amounts. Will vacation, as in the standard setting, be considered payment for labor or will it be other income in cash. This is important for calculating personal income tax on transferable holidays. Vacation income code for calculating personal income tax - 2012. Let us recall that the date of receipt of income is determined by Article 223 of the Tax Code of the Russian Federation. The date of receipt of income for income in the form of wages is considered to be the last day of the month for which the income is accrued, and for other income in cash - the day the income is paid (or accrued). That is, the whole question is about what period the personal income tax will apply to - to the month in which the vacation was accrued or for which. The standard setting can be changed by adding your own code, for example, 2012 in the directory Income codes for personal income tax, saving Reporting code - 2012(Fig. 1). And then the personal income tax will apply to the same period in which the vacation was accrued.

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In the directory Income code for calculating personal income tax it is possible to specify The procedure for accounting for income when calculating personal income tax.


Example

Vacation in September is accrued for October and November.

Using order By month for which accrual is made (1)

With the specified procedure for accounting for income, personal income tax will be registered in two parts, in the months for which vacation is accrued - October and November, respectively. Tax deductions will be applied for both October and November.

Those. It does not take into account when the income was accrued, but it is important for what months.

Using order By month of accrual

With this procedure for accounting for income, personal income tax will be registered at a time in the month in which the vacation is accrued - September. Tax deductions will be applied only for September.

Those. it is taken into account only when income was accrued, no matter for which months.

Currently, for vacation (income code 2012), the law corresponds to the procedure By month of accrual.

How to change the setting if the order was previously used By month for which the accrual is made?

By changing the setting in the directory Income code for calculating personal income tax for code 2012, we will get that all newly created documents will be registered in accordance with these settings, but previously entered ones will remain unchanged. To obtain a reliable calculation and report on personal income tax, it is desirable that throughout the year personal income tax is calculated in accordance with the same procedure.

To do this, you will need to repost the documents after completing the setup. Payroll payments to employees of organizations.

Particular attention should be paid to vacations moving into January from December. They were not included in the report last year because, in accordance with order (1), they belonged to January. And this year it is necessary either not to transfer the documents related to them Payroll payments to employees of organizations, or after re-conducting, generate a corrective report for the previous year.

Types of main and additional leaves

The default duration of vacation is 28 days. But there are certain categories of workers who have different vacation durations. So, for example, for teaching staff, on the basis of Decree of the Government of the Russian Federation dated October 1, 2002 No. 724, the duration of vacation is from 42 to 56 calendar days, for candidates of science - 36 calendar days (Resolution of the Government of the Russian Federation dated August 12, 1994 No. 949), for some employees healthcare - 36 calendar days (Resolution of the Government of the Russian Federation dated 04/03/1996 No. 391), etc.

In the 1C: Salary and Personnel Management 8 program, types of annual leave are stored in the directory of the same name Types of annual leave.

For each type of annual leave entered into the directory, it is necessary to indicate in which days the number of vacation days allotted for the year should be counted: in calendar days or working days. The handbook should also indicate whether this annual leave will be granted to all employees (activate the checkbox Provide leave to all employees).

Directory of Organization Positions

If a certain type of annual leave is not provided to all employees, this must be indicated in the handbook Organization positions on the bookmark Annual holidays(Fig. 2).

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Calculation type plans for additional holidays

An accrual for calculating additional leave or several accruals, if the organization uses different types of additional leave, must be configured in terms of calculation types Basic charges. On the bookmark Calculations indicate the name, install Calculation method, usually - Average for vacation by calendar days.

On the bookmark Time the checkbox must be checked Type of time - Unworked full shifts and business trips, and select the appropriate type from the working time use classifier. Exactly the type of time according to the classifier Additional leave determines the visibility and availability of this accrual in the vacation order in the column - Type of additional leave.

In order for balances by type of annual leave to be correctly calculated when posting a settlement document, it is necessary to indicate the type of annual leave in Main or Additional charges on the bookmark Usage.

On the bookmark Taxes in accordance with the previously selected policy for accounting for personal income tax on vacation pay, we indicate either a standard code 2012 , or defined by us earlier 2012.

Bookmark Contributions filled out as usual. This is income that is entirely subject to insurance premiums.

When filling out a bookmark Other We can advise you to take the standard type of accrual as a sample - Vacation by calendar days and fill in the same way.

Accounting for vacations by personnel officer

Let's consider what tasks an employee of the HR department faces in accounting for employee vacations.

In addition to taking into account the terms of work that give the right to vacation or monetary compensation for it, the personnel officer should, in accordance with Article 123 of the Labor Code of the Russian Federation, maintain a vacation schedule. The vacation schedule is mandatory for both the employer and the employee.

Vacation schedule

The organization's vacation schedule can be entered based on the management vacation schedule if management accounting is maintained (menu Personnel accounting - Accounting for absenteeism - Entering the vacation schedule of organizations), or you can simply fill it with a list of employees. When filling in the start and end dates of vacation in the column Note the program will tell you for what period the vacation is planned (Fig. 3).

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From this document you can obtain a report in form T-7 and a convenient diagram that allows you to visualize the intersections of vacations (Fig. 4).

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In the shape of Remaining vacations(menu Personnel accounting - Absenteeism accounting) you can edit your vacation balances, get a vacation certificate, and you can also set an individual vacation duration by clicking the button Change the number of vacation days per year. Here you can change your vacation balances by clicking the button Edit vacation balance. Based on this information, a report is generated Vacation information.

If the accounting settings indicate that the fact of using leave will be recorded in a personnel document, then posting the leave order itself, as well as corrections to it in case of any changes, is mandatory.

From the document Vacations of the organization You can print an order to grant leave to employees using forms T-6 and T-6a.

Additional leave

In addition to the regular annual paid leave, some categories of employees also have the right to additional paid leave. Additional leave may be provided for by the Labor Code of the Russian Federation, other regulations, in accordance with the labor (collective) agreement. Additional leaves, including for employees engaged in work with harmful and (or) dangerous working conditions, for the special nature of the work, for employees with irregular working hours, are provided for by , , , 321 of the Labor Code of the Russian Federation. When determining the right to additional leave for hazardous professions, one should be guided by the list approved. Resolution of the State Labor Committee of the USSR and the Presidium of the All-Union Central Council of Trade Unions dated November 21, 1975 No. 273/P-20.

Initially, in the field settings of the personnel leave order, fields for entering additional leave are not visible. To make them available in document form Vacations of organizations right-click to bring up the menu and select List setup. Mark fields Type of additional leave, start of additional vacation, days and press the button OK.

These fields are now available for viewing and editing. The start and end dates of vacation are entered taking into account additional vacation, while additional vacation is indicated “including”.

Can an order be issued only for additional leave? Yes. And then both fields: Start of vacation And Start of additional leave filled out equally - vacation and additional vacation coincide.

Is it possible to apply several additional holidays to one employee with one order? Yes. But for each additional vacation there is a separate entry.

Example

Annual paid leave for employee of Taon JSC G.A. Illarionova from March 1 to March 30, 2012, including 3 days of additional leave for harmful activities and 2 days for irregular working hours.

If in the field Remind If you put a flag on a vacation order in an organization, this will mean that the employee will be listed as on vacation until the HR department employee submits the document Return to work organizations. In our example, the return date is April 1, 2012.

If the props Remind If the vacation order in the organization is empty, then the fact of returning to work occurs automatically from the date following the end date of the vacation.

Installing and removing the flag Release/Occupy bid important when Setting up HR parameters flag set Control the number of rates according to the staffing schedule during personnel changes.

When issuing a dismissal order, the number of vacation days subject to compensation, as well as the days for which previously accrued vacation should be withheld, are entered automatically.

Accounting for vacations by the settlement department

Based on the entered personnel documents, the accountant generates settlement documents.

Please note that if for some reason personnel records are not maintained in the 1C: Salaries and Personnel Management 8 program, then you can immediately enter the payment document .

Using Processing No-show analysis significantly increases the efficiency of interaction between the HR and accounting departments. It is convenient for a payroll clerk to do the following, for example. Generate a list of all personnel leaves in the specified processing for the month. And then, going through the primary signed documents, check the box for those electronic documents that have corresponding orders signed by management. And then immediately create all settlement documents, calculate and process them by pressing the corresponding buttons in processing in sequence (Fig. 5).

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In some cases, processing cannot be fully automated. For example, in our example with two additional holidays. In the settlement document Accrual of vacation to employees of organizations corresponding to the second additional leave should be edited Vacation start date. This date must be set the same as in the first document (03/01/2012) so that the calculation of average earnings is the same.

To do this you can Open settlement document directly from the processing form (Fig. 6).

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In the form of a settlement document Accrual of vacation to employees of organizations main leave, additional leave and compensation for leave are calculated.

Cash compensation can replace part of the vacation.

To calculate compensation for unused vacation upon dismissal in accordance with Article 127 of the Labor Code of the Russian Federation, another document is intended - Calculation upon dismissal of an employee of an organization(menu Payroll calculation by organization - Primary documents).

Please note that after completing the “calculation upon dismissal”, you should make a “salary calculation”, i.e. enter a document Payroll for employees of organizations for the person being dismissed (or recalculate if such a document already existed) in order to take into account personal income tax.

Provisions for employee benefits

Starting from reporting for 2011 in accordance with PBU 8/2010 “Estimated liabilities, contingent liabilities and contingent assets”, all organizations, with the exception of credit institutions and state (municipal) institutions, are required to reflect estimated liabilities in their reports. Small businesses, except for small businesses - issuers of publicly offered securities, may not apply this PBU (clause 3 of PBU 8/2010).

Estimated liabilities in accounting, subject to the conditions of paragraph 5 of PBU 8/2010, are expenses for payment of upcoming vacations and remunerations at the end of the year.

In order for accounting to reflect estimated liabilities and generate postings, in the 1C: Salary and Personnel Management 8 program you need to Setting up accounting parameters on the bookmark Estimated liabilities check the box Formation of estimated liabilities in accounting.

At the request of the organization, estimated liabilities for wages recognized in accounting can also be recognized in tax accounting in accordance with Article 324.1 of the Tax Code of the Russian Federation.

A detailed example of accounting for estimated obligations for employee benefits in “1C: Salary and personnel management 8” can be found in the ITS PROF information system in the “Personnel and remuneration” section - Directory “Personnel accounting and settlements with personnel in 1C programs” - "Accounting setup"

In this article we will analyze the main capabilities of the 1C:ZUP 3.0 program, created on the 1C:Enterprise 8.3 platform, for processing vacations with a detailed description of such operations as:

  • Assigning vacation rights to an employee;
  • Implementation of calculation and accrual of vacation pay;
  • Estimating average earnings for vacation pay;
  • Generating a certificate of employee leave balances;
  • Registration of vacation schedule in the program;
  • Accrual of monetary compensation in lieu of vacation leave.

Types of vacations

The 1C:ZUP 3.0 program allows you to register and calculate different types of vacations. The table below lists the main ones, indicates the settings that allow these types of vacations to be carried out in the program, and also lists the documents that are intended for registration.

Table "Types of leave"

*Leave for victims of the Chernobyl Nuclear Power Plant, educational (paid and unpaid) leave, as well as leave at your own expense is added to the “Types of Leave” directory:

*Northern vacation will be added to the “Types of Vacation” directory if “northern” conditions are specified for the organization:



Assigning vacation entitlement to an employee

In the general case (without reference to an employee), you can set the number of days of annual leave in the “Types of Leave” directory or in the Staffing Position.



Registration of an employee’s right to leave and indication of the number of days of annual leave is implemented by personnel documents “Hiring” or “Personnel Transfer”. By default, the number of days of annual leave will be equal to the specified value in the “Types of Leave” directory or in the Staffing Position. The value from the staffing table position will have priority if this position is indicated in the “Position” field of the employee’s personnel document. The default value can be edited on the “Right to Leave” form, which is called up via the “Edit” link on the “Main” tab in the personnel document. Thus, we set the number of days of annual leave for the employee.


You need to follow the “Insurance” link in the Employee Card and indicate the number of days of additional leave in the group “Information on the benefits of an individual who was injured at the Chernobyl nuclear power plant.” In this case, when creating personnel documents “Hiring” or “Personnel Transfer”, the right to this leave is automatically assigned to the employee. If the number of days of additional leave in the group “Information on the benefits of an individual affected by the Chernobyl Nuclear Power Plant” is not indicated, then you can add this leave to the “Right to Leave” form by clicking the “Add” button.



To assign an employee the right to Northern vacation It is enough to indicate the “northern” conditions in the Organization Card. As in the previous case, already when creating personnel documents “Hiring” or “Personnel Transfer”, the right to this leave is automatically assigned to the employee.

Calculation and accrual of vacation pay in 1C:ZUP 3.0

1. We add the required type of leave to the “Types of Leave” directory. In this case, two Accruals will be created in the corresponding list - for calculating the vacation itself and for calculating compensation for it. If the type of leave is added through settings, then you need to check the corresponding box in the section “Settings - Payroll calculation - Setting up the composition of accruals and deductions - Vacations”. In this case, the required type of leave will be added to the “Types of Leave” directory automatically.



2. To issue a vacation order in 1C and perform vacation calculations in 1C ZUP, you should create a “Vacation” document using the “Personnel” or “Salary” sections.


You can issue a group leave order using the “Employee Leave” document. Next, click on the “Apply for vacation” link to create a separate “Vacation” document for each of the vacationers.



3. The duration of the main leave in the “Vacation” document on the “Main Leave” tab can be specified in two ways:

  • Specify the start and end dates of the vacation: the duration of the vacation will be calculated automatically.
  • Specify the start date of the vacation and its duration: the end date of the vacation will be filled in automatically.

4. On the “Accrued (detailed)” tab of the “Vacation” document, the amounts of vacation pay will be calculated for registered vacations on the “Main vacation” and “Additional vacation” tabs.

Note: Additional leave for victims of the Chernobyl nuclear power plant is paid not by the employer, but by social security authorities, therefore, on the “Accruals” tab of the “Vacation” document, the amount of vacation pay for him will not be calculated. In the program, you need to register the period of absence of the employee on the “Additional leave” tab, calculate the average earnings (the “Average earnings” detail on the “Main leave” tab) and issue a certificate to pay for additional leave to victims of the Chernobyl nuclear power plant. The certificate can be printed using the “Print – Certificate for payment of additional leave for citizens exposed to radiation” button.



5. If, when calculating vacation, you need to calculate and pay wages for the month, then you should check the “Calculate wages for the month” checkbox.



6. To reflect the accrual of financial assistance for vacation, check the “Financial assistance for vacation” checkbox. The presence of this checkbox in the “Vacation” document ensures the “Payment of financial assistance for vacation” setting in the “Settings - Payroll calculation - Setting up the composition of accruals and deductions - Other accruals”.



7. You can print a vacation order in 1C: ZUP 3.0 from the “Vacation” document using the “Print – Vacation Order (T-6)” button.

8. To pay vacation pay, use the “Pay” button in the “Vacation” document. Payment of vacation pay is made during the interpayment period three calendar days before the start of the vacation.


Thus, from the “Vacation” document you can create and post a statement for the payment of vacation pay. Depending on the settings in the program, a “Statement to the Bank” or “Statement to the Cashier” will be created.


If you need to pay vacation pay to several employees, you should create a payout sheet in the “Payments” section, specify the “Vacation” payment type in the “Pay” field and select all vacations that need to be paid.



9. To reflect the fact of personal income tax transfer, you should select the “Tax transferred along with salary” checkbox in the Payment Statement and indicate information about the payment document in the “Payment document” field.


When does it occur rolling leave(an employee’s vacation begins in one month and ends in another), a question arises about the date of deduction of personal income tax from the amount of vacation pay. Since vacation pay must be paid three days before the start of the vacation, and the employee is paid income related to the next month, personal income tax on such income is withheld when the vacation pay is actually paid.

Calculation of average earnings for the purposes of calculating vacation pay

To see the calculation of the average daily earnings for vacation pay in 1C: ZUP, in the “Vacation” document, click on the “Print - Calculation of average earnings” button.


Calculation of vacation balance

You can see the rest of an employee’s vacation in 1C:ZUP 3.0 using the “Absences” link in the Employee Card.


In the “Absences” section we see the current vacation balance and can generate a certificate of vacation balances using the “Employee’s vacation certificate” link.


You can also generate a certificate of an employee’s vacation balances using the link “How the employee used vacation” in the “Vacation” document.


An employee's vacation certificate contains information about the right to vacation, the number of accumulated vacation days for the specified period, the number of vacation days used and the current balance at the time the certificate is generated.


Vacation schedule

Since the vacation schedule does not always reflect the wishes of employees, its completion may be preceded by preparatory work, as a result of which a vacation sheet will be drawn up, reflecting the employee’s plans and wishes regarding the vacation period. After analyzing the information received, you can begin to draw up a vacation schedule. To draw up a vacation schedule in the program, the “Vacation Schedule” document is used, which is located in the “Personnel – Schedules, vacation transfers” section. Based on the vacation schedule, actual employee vacations can be registered using the “Apply vacation” link. Click on the link “Is this document formatted correctly?” deviations of planned vacations from accounting data for vacation balances are visible.



Using the “Vacation Transfer” document, you can arrange a vacation transfer relative to the planned vacation in the “Vacation Schedule” document. The “Vacation Transfer” document can be created from the “Vacation Schedule” document using the “Make transfer” link.

Vacation compensation

To accrue monetary compensation in lieu of providing basic leave, you need to check the “Vacation Compensation” checkbox and indicate the number of days of compensation on the “Main Leave” tab of the “Vacation” document.


To accrue monetary compensation in exchange for providing additional leave, you must indicate the number of days of vacation compensation on the “Additional Leave” tab of the “Vacation” document.


The “Accrued (detailed)” tab of the “Vacation” document displays the amount of accrued compensation.



Vacation at your own expense

You can register vacation in 1C at your own expense using the document “Vacation without pay” by creating it in the “Personnel” or “Salary” section.


To use the “Leave without pay” document, you must first select the “Leave without pay” checkbox in the “Settings - Payroll - Setting up the composition of accruals and deductions - Vacations” section. The “Including intra-shift” checkbox activates the ability to register absence during part of the shift.

In “Leave without pay”, it will be possible to indicate the hours of absence during part of the shift in the “Hours of absence” field, after checking the “Absence during part of the shift” checkbox.


The availability of the “Including intra-shift” checkbox depends on whether the “Application of hourly wage” checkbox is selected in the “Settings – Payroll calculation – Configuring the composition of accruals and deductions – Hourly wage” section.

We looked at the main functions of the ZUP program, which you can resort to when calculating vacation in 1C. In addition to the basic and preferential types of vacations that we have considered, there are also a number of vacations, the calculation and registration of which through 1C: ZUP we will consider in subsequent articles.

Vacation from the 1st day of the month in 1C: Salaries and personnel management 8th edition 3.1

The situation when an employee goes on vacation from the 1st day of the month quite often raises questions from our clients and readers: vacation pay must be paid 3 days before the start of the vacation, the previous month has not yet been fully worked out, and wages have not been accrued, but this month must be included in the calculation of the average. Previously, I advised my clients to simply recalculate the vacation accrual document after the final calculation of salaries for the previous month, but with the advent of 6-NDFL, the situation has changed a little.

Let's consider an example in the 1C program: Salaries and personnel management 8th edition 3.1. To calculate vacation pay, go to the “Salary” tab and select the “Vacation” item.

Add a new document and carefully fill out all fields. The vacation begins on October 1, the payment date is September 28, and we select September as the accrual month.

If we look at the calculation of average earnings, we will see that wages for September were not included in it.

We pay vacation pay to the employee in the amount calculated according to this document, then we calculate and pay the salary for September.

After data on wages for September appears, vacation pay needs to be recalculated. Until 2016, you could simply go into a previously created document, recalculate it and pay the employee the difference in amounts if average earnings increased. But with the advent of 6-personal income tax, the situation has changed: now we calculate and pay personal income tax in the context of the dates of receipt of income, the vacation tax was calculated on the date September 28, then was withheld and transferred to the budget, so now it is not advisable to recalculate this personal income tax. If the amount of vacation pay increases, and this change is reflected in the same date of receipt of income, then it turns out that we have underpaid the tax to the budget, so we need to act differently. Open the vacation accrual document again and pay attention to the lower left corner of the form.

If wages for the previous month have been calculated and paid, a “Correct” link appears in the document and a warning message stating that it is not recommended to make changes to the existing document. But the “Fix” command is just right for our purpose. When you click on the link, a new document is created in which the amount of vacation pay is recalculated, while the previous amount is reversed and a new one is added, taking into account the last payroll calculation.

In our case, the average earnings have increased, we promptly pay the difference in vacation pay to the employee, and the date of receipt of income, which will be reflected in 6-NDFL, will be a different date - October 5.

Each employee registered with the organization is entitled to annual paid leave. Moreover, it does not matter the position held, the level of employment or the form of remuneration. To record the time an employee is absent and the amount of payments, it is convenient to use various 1C software products, for example 1C: Accounting, or 1C: Salary and Enterprise Management (ZUP). Let's look at how vacation pay is calculated in 1C: ZUP

Creating a document

Accrual of vacation pay in 1C can be created in many ways. Let's look at the main ones.

Through the “Home” tab, a document can be created in the following ways:

  • Go to the “All accruals” section, in the journal that opens, press the “Create” button and select the required option from the drop-down list;

  • Go to the “Calculations and Payments” section and click on the “Vacation” link;

  • In the “Create” section, select “Vacation”.

Through the “Personnel” tab, a document can be created in the following ways:

  • Select the item “Vacations”;

  • Go to the “All personnel documents” list, click the “Create” button and select the desired form from the list;

  • Open the “Employees” magazine, open the card of the employee going on vacation, press the “Complete document” button, and select the one you need from the list.

Through the “Salary” tab, a document can be created in the following ways:

  • Go to the “Vacations” section;

  • Go to “All accruals” and create a new document by selecting it from the list that opens;

  • Open “Calculations and Payments” and, in the form that opens, follow the “Vacation” link.

If, when creating personnel documents through the journal, you select the “Employee Leave” option, a form will appear in which you can create a group order and fill out data for several employees going on leave at once. You can then create personal documents using the “Apply for vacation” link.


Calculation of main leave

Having opened the “Vacation” document using any of the above methods, we begin to fill it out in the following way:

      • The “Month” detail is the month of payment, automatically filled in by the program;

It is important to indicate the month correctly. For example, if an employee goes on vacation on the first of August, then, according to the law, he will receive vacation pay in three days, that is, at the end of July. In this case, the program must manually replace August with July.

      • The “Organization” attribute is already filled in (assigned depending on the user who created the document). If the program keeps records for several organizations, you must select the one in which the employee is registered;
      • The “Date” attribute is the date of the order, the program sets the current date;
      • The “Number” attribute is assigned to the document after recording and is not available for editing;
      • “Employee” attribute—the employee who is going on vacation is selected from the list.

If the vacation pay accrual document in 1C was created on the basis of an employee’s card, then the program will fill out the “Organization” and “Employee” columns independently.

Let’s move on to filling out the “Main Leave” tab. First of all, you need to check the box next to the “Vacation” item.

Now enter the date from which the employee will be absent from the workplace. The last day of vacation in this configuration, as in 1C 8.2, can be entered in the following ways:

      • Manually—enter the date of the last day in the appropriate window;
      • Leave the date column blank and enter the appropriate data in the number of days box. The program itself will calculate and display the number on which the employee’s last day of vacation will fall.

After entering this information, the program will display the period of work for which the employee receives vacation. It will also display all calculations at the bottom of the form, including average earnings and personal income tax.

The work period is calculated by the configuration based on information about the employee’s length of service in the organization and data on previously taken vacations. The calculation period is considered to be 12 months preceding the first day of leave.

If an employee who is entitled to extended basic leave will be paid compensation for the unused part of the leave (days over the standard 28 days), then you must check the “Compensation” box and indicate the number of days. The program will calculate and add the result to the total amount of vacation pay.

If during the absence of an employee his work will be performed by another person, then in order to avoid confusion with the calculations, it is necessary to check the box on the item: “Release the rate for the period of absence.”

If an employee does not go on vacation from the first days of the month, then the salary for the previous days of the current month can be added to the amount of vacation pay. To do this, just check the box “Calculate salary for (1C gives the current period).”

If necessary, you can obtain more detailed information about the employee’s vacation by clicking on the link “How did the employee use his vacation?”

You can view the calculation of personal income tax and deductions in more detail by clicking on the pencil image next to the corresponding column.

In the personal income tax detailing, you can view a tabular document containing data on income, taxes, deductions and advances separately for each month.

The detail form for deductions that opens is divided into two parts. The upper half provides information directly on deductions, the lower half displays the status of loans.

If you need to clarify something in the calculation of average earnings, you can click on the pencil next to the “Average earnings” column.

Here we will see a completed tabular document for all types of accruals, broken down by month.

If there are no accruals, and the program displays the notification “Document not calculated,” it means that the salary calculation settings are not set correctly. This is corrected as follows. In the “Settings” program menu, you need to select the “Payroll calculation” item and in the window that opens, check the “Use payroll program” checkbox.

By going to the “Accrued (Details)” tab, you can see all the information on how vacation pay was accrued in 1C in the form of a spreadsheet document.

For more detailed information, you can use the “Show calculation details” button here.

If you need to make any changes, then all cells of this document are available for editing. When adjusting indicators in this tab, the calculation amounts in the main part of the form automatically change.

If, after making changes, it turns out that it is necessary to use the data that the program initially produced, then press the “Cancel corrections” function key.

Depending on the organization’s record keeping, a decision is made to fill out the “Additional” tab. If you decide that you need to enter data in this section, then create a “Method for displaying salaries in accounting” and indicate it in the “Account, subaccount” column. This is done as follows:

      • Go to the “Advanced” tab;
      • In the “Account, subconto” item, open the list;
      • Click the “Create” button;
      • In the window that opens, enter the name;
      • Click on the “Save and close” button;
      • Select the created invoice to be reflected in the bookmark.

We return to the main tab and fill in the remaining fields. By agreement with the employee, the payment date and period are selected from the following options:

      • With advance payment;
      • During the inter-settlement period;
      • With a salary.

If all the data is filled out correctly, then check the box, confirming its correctness, post the document and print out the necessary forms.

Now you can enter a payment document by clicking on the “Pay” button. The program will create a payroll that will need to be posted and closed.

The corresponding document appeared in the payroll journal. Based on this, vacation pay can be paid to the employee.

Calculation of additional leave

To grant an employee additional leave, you must go to the “Additional Leave” tab and check the “Grant additional leave” option.

The tabular part of the tab will become active; you should enter the required type of leave from the list that opens and the number of days.

The program itself will set the data for the working year, as well as the start and end dates of the vacation, where the first day of the additional vacation will be the day immediately following the last day of the main one.

If you need to compensate for a certain number of days of additional leave, indicate the number in the corresponding table window, the program will add the amount of compensation for additional leave to the accrual of the main leave.

If more than one additional leave will be used, create a new line by clicking the “Add” button.

After entering all the data, go to the main tab, double-check, check the box for approval of calculations, conduct and print the necessary documents.

Vacation balances and reserves

In order for the program to keep track of balances, you must enter information on all employee vacations, starting from the first day of return to work.

If the organization did not start using the configuration from the beginning of its activities, then the data should be entered in the following way:

  • Go to “Data at the beginning of operation” of the main menu;
  • We create the initial staffing arrangement;
  • Choosing an organization;
  • Select an employee from the list by pressing the “Add” button;
  • Go to the “Vacation” cell of the spreadsheet document;
  • Click “Add” at the bottom of the form that opens;
  • Fill in all empty cells and click “OK”;
  • We use the “Post and close” button in the “Initial staffing arrangement” document.

When applying for vacation pay, the question arises of how to view the rest of the vacation in 1C. This can be done in the document “Initial staffing”, located in the “Data for the beginning of operation” journal.

The program allows you to plan vacation expenses in advance. Vacation reserves in 1C: ZUP can be formed by two methods - the normative and the liability method (IFRS). According to Art. 324.1 of the Tax Code of the Russian Federation, only the normative method can be supported in tax accounting, so it should be used. To form reserves for vacations in 1C: ZUP, the document “Accrual of estimated obligations for vacations” is used.

Employee recall from vacation

Sometimes an employee is needed by the company during vacation. The personnel officer must know how to recall an employee from vacation in the 1C program. This is done in the corresponding “Vacation” document. If a document falls into the open period, then changes are made directly to it and re-posting is carried out.

If the program does not automatically recalculate the data, then you need to change the settings as follows:

      • Go to the “Settings” section;
      • Open the “Payroll calculation” item;
      • Check the box for “Automatically recalculate documents when editing them.”

If for some reason it is necessary to leave this document in its original form “For history,” then we create a new one by copying, and leave the original one in the journal undone.

If a document falls into a closed period, then to correct it you need to use the “Correct” function key.

Is it possible to accrue vacation pay in 1C 8.3 Accounting 3.0? Yes, in version 3.0 there is such an opportunity. To do this, the form (available in the “Main” section) must contain a note about maintaining sick leave, vacations and executive documents.

If after this we open the journal of accrual documents, we will see that by clicking the “Create” button you can now enter not only salary accruals, but also vacation and sick leave.

We are often asked: where to find the vacation schedule in 1C Accounting 8.3. We answer - it is not in the program. To account for schedules, you can use 1C ZUP or other software.

Let's take a step-by-step look at how to apply for vacation, calculate and accrue vacation pay.

Creating a “Vacation” document and accruing vacation pay

Let's see what the “Vacation” document looks like in 1C 8.3. The header indicates the month (this is the month of accrual of vacation pay), the employee, and the date of registration of the document.

On the “Main” tab, you must indicate the vacation period and the period of work of the employee for which the vacation was granted. This information is filled in manually.

After selecting an employee and a vacation period, the program automatically calculates the average daily earnings and accrued vacation pay. She does this based on the data available in the program - the employee’s length of service and the salary accrued to him.

If adjustments are necessary, click the “Edit” link. A data entry form for calculating average earnings will open. It displays the employee’s accrued salary by month, as well as calendar days.

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Please note that this only includes months during which the person was an employee of the organization. The user has the opportunity to change the amounts accrued for each month. Then the program will recalculate the amount of average earnings. However, you cannot add new months.

The “Accruals” tab automatically displays the accrual (“Basic vacation”) and the amount of vacation pay calculated by the 1C program. If necessary, this amount can be adjusted manually.

Payroll

After, when posting the “Vacation” document in 1C, it makes an accounting entry for accrual of vacation pay - to the credit of account 70 and to the debit of the same account as the employee’s salary (according to the settings of the employee and the organization). The document allows you to print directly from 1C Accounting 8.3 a vacation order in the T-6 form and the calculation of average daily earnings.

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