Government procurement expert. Expert in procurement. Why you shouldn’t ignore professional standard training

As is known, from July 1, 2016, the employer is obliged to apply qualification requirements and professional standards to the employee who will be engaged in procurement activities, if the requirements and standards are established (Article 195.3 of the Labor Code of the Russian Federation). At the moment, the professional standards “procurement specialist” and procurement expert” have been introduced by Orders of the Russian Ministry of Labor No. 625n and 626n, respectively.

Let's figure out what requirements an employer should set for an applicant who wants to work in the field of procurement and what professional qualities a specialist and expert in the field of procurement should have.

Purchasing specialist.

According to the professional standard established by Order of the Ministry of Labor of the Russian Federation No. 625n, a procurement specialist is responsible for monitoring and managing procurement for the efficient and effective use of funds allocated to meet state, municipal and corporate needs. Based on this, the professional standard applies not only to customers operating within the framework of 44-FZ, but also 223-FZ.

Labor functions are expressed in four points (generalized labor functions), each of which has specific subparagraphs (labor functions):

To be fair, it is worth noting that not all of the listed labor functions apply simultaneously to customers working under 44-FZ and 223-FZ. For example, justification for procurement is provided for by the provisions of Law No. 44-FZ, and Law No. 223-FZ does not provide for such measures, but it is not forbidden to prescribe the possibility of this procedure in the procurement regulations. Also, control in the field of procurement is the responsibility of state and municipal bodies, and not customers.

However, using the data from section III Order of the Ministry of Labor of the Russian Federation No. 625n, we can compare the generalized labor functions specified in the Order with the possible names of positions and professions listed in the section.

1. Ensuring procurement for state, municipal and corporate needs:

• Procurement Specialist;
• contract service employee;
• contract manager.

In order for these employees to carry out their functional duties, requirements have been established for the availability of secondary vocational education, as well as additional vocational education (under advanced training and professional retraining programs in the field of procurement).

2. Procurement for state, municipal and corporate needs:

• procurement consultant;
• contract service employee;
• contract manager.

For these workers, the bar for educational requirements is already higher - a higher education (bachelor's degree) is required, as well as additional professional education (under advanced training programs and professional retraining in the field of procurement).

3. Examination of procurement results, contract acceptance:

• Leading Specialist;
• contract service employee;
• deputy head of the department;
• head of department;
• head of contract service;
• contract manager.

Here, of course, a higher education is required, corresponding to the level of “specialist”, “master’s” and additional professional education (according to advanced training and professional retraining programs in the field of procurement). In addition, at least 4 years of practical work experience is required.

4. Procurement control:

• advisor;
• deputy;
• supervisor.

Just as in the third point, these employees must have a higher professional education, additional professional education (obtained through advanced training programs and (or) professional retraining programs in the field of procurement. In addition, there are requirements for practical work experience, namely - at least 5 years in procurement, including at least 2 years in management positions.

Having analyzed these data, we can come to the conclusion that to carry out procurement under 223-FZ, theoretically, one employee - a “leading specialist” who can perform three generalized labor functions at once - may be enough. Of course, if the customer has the opportunity to divide functions between several employees, each of them will perform his own set of such functions, corresponding to his professional level.

As we have already found out earlier, the fourth generalized labor function in no way applies to customers working under 44-FZ or 223-FZ, but is carried out by representatives of state or municipal bodies.

It is also worth noting that for each generalized function a qualification level is established, which increases as the functional responsibilities become more complex.

Expert in procurement.

The general information outlined in Order of the Ministry of Labor of the Russian Federation No. 626n states that the main purpose of this type of professional activity is to study and evaluate the subject of examination, prepare expert opinions, and provide advice on procurement to meet state, municipal and corporate needs.

Here there are already three categories of generalized labor functions, which in turn include labor functions. For ease of perception, we express this information in a diagram.

As in the case of considering the professional standard “procurement specialist,” let us turn to the section III, but already Order of the Ministry of Labor of the Russian Federation No. 626n in the same way, comparing generalized labor functions with the possible names of positions and professions presented in this section.

1. Consulting in the field of procurement for state, municipal and corporate needs:

• procurement consultant;
• senior procurement specialist;
• contract manager.

To carry out these functional responsibilities, the employee must have a higher education at the bachelor's level, have additional professional education obtained through advanced training programs in the field of procurement, and practical work experience must be at least three years in the field of procurement. And, such an employee must meet qualification level 6.

2. Expertise in procurement for state, municipal and corporate needs:

• procurement expert;
• contract manager.

Here the employee corresponds to qualification level 7, has a higher professional education (specialist’s degree, master’s degree), and has completed additional professional education through advanced training programs and (or) professional retraining programs in the field of procurement. And this employee must have at least 4 years of practical experience in the procurement field.

3. Organization of work on examination and consulting in the field of procurement for state, municipal and corporate needs:

• deputy head/director (of department, department, organization);
• head/director (of department, department, organization);
• contract manager;
• head of contract service.

An employee performing these functions must meet level 8 qualifications, have a higher education (specialist’s degree, master’s degree), and undergo additional professional education through advanced training programs and (or) professional retraining in the field of procurement. Practical work experience must be at least 5 years in the procurement field, including at least 3 years in management positions.

Basically, the functions outlined in this professional standard are used by employees of various regulatory authorities. Customers can only implement the function of examining execution and examining the results of contract execution. Moreover, this applies only to customers operating under Law No. 44-FZ, in particular, in accordance with Part 3 and Part 4 of Art. 94, the customer is obliged to conduct an examination of the results provided by the supplier (contractor, performer) provided by the contract, in terms of their compliance with the terms of the contract. The examination can be carried out as on your own , and with the involvement of experts or expert organizations. The function of conducting an examination by the customer can be performed by him contract manager , whose qualification level exactly meets the requirements of the standard.

Examination of the execution and results of contract execution.

Let’s take this job function as an example and consider what kind of employee can perform it in accordance with the professional standard of “procurement expert.” according to part 3.2.2 of the professional standard, the employee performs a certain set of labor actions , has necessary skills , armed with a set necessary knowledge , and also corresponds to certain ethical standards .

Labor actions , which the employee carries out, consists of carrying out an examination of the fulfillment of the contract, compliance of the completed contract with the conditions established in the contract, and checking the conformity of the quality of goods, works, services with the conditions established in the contract. In addition, this employee is involved in the preparation and execution of a document in the form of a conclusion based on the results of the examination.

From the labor actions we have examined, requirements for necessary skills an employee who must be able to use computers and other auxiliary equipment, communications and communications equipment. And, of course, during the examination, to identify violations of the fulfillment of the contract and the results of the completed contract, as well as to identify violations of the quality of goods, works, and services. And based on the results of the examination, draw up and draw up a conclusion.

In order to perform the job functions we mentioned, the employee must have necessary knowledge :

• requirements of the legislation of the Russian Federation and regulatory legal acts governing activities in the field of procurement;
• fundamentals of civil, budgetary, labor and administrative legislation as they apply to procurement;
• economic fundamentals and features of pricing in the market by area;
• fundamentals of accounting as they apply to procurement;
• fundamentals of statistics as they apply to procurement;
• features of the preparation of procurement documentation;
• the procedure for establishing pricing factors and identifying quality characteristics that affect the cost of goods, works, services (by area);
• features of claims work;
• methodology for conducting an examination of the compliance of the results provided for in the contract with the terms of the contract;
• ethics of business communication and rules of negotiation;
• labor discipline and internal labor regulations;
• labor protection requirements.

An important feature of a true professional, in addition to the impeccable performance of assigned tasks, is, of course, his adherence to ethical standards. Thus, procurement experts should:

• maintain the confidentiality of information agreed with the customer;
• observe ethical business communication;
• take an active position in the fight against professional dishonesty;
• carry out the examination objectively and impartially, without regard to personal interests;
• do not hide or ignore reliable facts that refute the logic of the research and calculations carried out during the examination;
• do not disclose work research materials without the consent of the employer;
• do not create conflict situations in the workplace and in relations with the customer;
• do not take actions that damage the organization’s reputation;
• do not perform actions that discredit the profession and reputation of colleagues;
• prevent slander and dissemination of information discrediting other organizations and colleagues.

As we can see, professional standards do not simply describe the job functions that a particular employee must perform, but align these job functions with various professional qualities that a procurement specialist and procurement expert must meet. By considering a kind of portrait of an employee, the employer will be able to most accurately navigate the choice of the specialist he is looking for. And the latter, in turn, has guidelines, based on which he can not only bring his professional level into line with his position, but also understand what steps need to be taken for further professional and career growth.

You can learn more about professional standards using the following links:

The concept of a professional standard appeared in the Labor Code in 2012. This term is understood as a description of qualifications in any field of professional activity.

Based on the Rules of Standards (approved by GD No. 23 dated January 22, 2013), the Ministry of Labor developed and put into effect by relevant orders dated September 10, 2015 two specialties for those working in the field of procurement: No. 625n - professional standard for a procurement specialist, No. 626n - expert.

Professional standards are used even during creation. Advantage is given to employees with professional retraining, advanced training, and special knowledge about the procurement object ().

Professional standard "Specialist"

The current year is a kind of watershed. Back in 2016, it was enough for a contract worker to have an education in the rules of placing orders. The current situation obliges us to comply with the professional standard of a procurement specialist from 2019 with the availability of documents on education in the contract field.

This specialty is divided by authority in accordance with the scale of complexity.

The specialist is provided with the following functions:

• level 5, initial - support (preliminary data collection, preparation of documentation, conclusion of a contract);
• 6 - implementation (drawing up plans and justifications, implementing procedures);
• 7 — verification (analysis of the results of government procurement, fulfillment of contract terms and product quality);
• 8 - maximum - control (monitoring and audit).

Education and training requirements have been drawn up:

1. Secondary, additional vocational.
2. Higher (bachelor's degree), additional professional.
3. Higher (specialty, master's degree), additional professional.

The terms of practical work experience in the field of public procurement have been determined:

1. At least 3 years.
2. At least 4.
3. At least 5, including at least 2 in leadership positions.

Professional standard "Expert"

The tasks of conducting examination and consulting, product evaluation include the professional standard of an expert in the field of procurement. The assigned labor functions are approximately the same list.

A similar classification system from the minimum level of complexity to the maximum can be traced here, there are only three of them:

1. Level 6 – consulting (market monitoring, certificates).
2. 7 - examination (in relation to procedures and execution of contracts).
3. 8 - consulting and examination work (organization management, certification, problem research).

For the minimum limit, higher, additional professional education is required, and experience in practical skills must be at least 3 years.

For the middle level, a higher education (specialist, master's degree) and additional professional education, as well as at least 4 years of work, are required.

For the maximum level it is possible to have the same education as for the secondary level, but the period of professional activity cannot be less than 5 years, including less than 3 in leadership positions.

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The sphere of public procurement is one of the most dynamic in modern legislation. At the same time, sanctions (including personal ones) for non-compliance with legislation in this area are quite large. However, the number of people wishing to obtain the position of public procurement specialist is not decreasing - apparently because young people often do not fully understand what exactly a public procurement specialist should know and be able to do and what is included in his immediate responsibilities.

Let’s try to briefly talk about what a novice public procurement specialist should know and be able to do.

What education should a public procurement specialist have?

In the fall of 2015, order was finally restored in this area. If earlier the concepts of “contract manager” or “public procurement specialist” were only general phrases, and people who were involved in public procurement held positions of lawyers, economists or accountants, now there is a whole range of positions with requirements for their applicants.

General requirements are: higher or secondary vocational education (depending on the position), advanced training or completion of a retraining program, as well as work experience. These requirements are set out in detail in professional standards.

As a rule, most often people with legal, economic or accounting education become specialists in public procurement. Moreover, in small organizations they get work with procurement in addition to their main responsibilities. And only large organizations (both customers and suppliers) can afford an individual employee or even an entire contract service.

What knowledge should a public procurement specialist have?

The answer to this question is simple and complex at the same time. To begin with, a future public procurement specialist must have at least superficial knowledge in areas such as law, accounting and contract work. If this knowledge is not available, the job may not be feasible, especially if the person has to become the only public procurement specialist in the organization. It is also important to understand at least a little about the specifics of the organization’s activities.

These requirements are due to the fact that people involved in procurement on the part of the customer must plan the necessary purchases, carry them out, enter into contracts, and then accept work, goods, services and draw up the relevant documents. And specialists working on the supplier side must search for procurements that interest their organization, prepare proposals, conclude contracts, etc., therefore, in order to find a suitable purchase, you need to understand what exactly your organization offers.

The next stage is taking advanced training courses in government procurement. For specialists working on the customer’s side, this stage is mandatory (if you look at the vacancies offered, having a certificate of advanced training is almost the only mandatory requirement for applicants for this position). For specialists who want to work in the field of public procurement on the part of the supplier, this stage is desirable, because without it they will have to understand all the intricacies of Federal Law No. 44-FZ of 04/05/2013 “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" and other related legislative acts is extremely difficult.

However, you should understand that taking courses will not make you a real specialist. The courses will give you theoretical and perhaps some practical knowledge, which you will have to supplement on your own. Therefore, a few words about personal characteristics.

What qualities should a public procurement specialist have?

It’s trite, but a government procurement specialist must be a very attentive person. This is the very area where an error in a date can lead to huge fines both for the organization and personally for the person who made the mistake. Inattentive reading of the documentation on the part of the supplier can lead to the fact that his organization will not be allowed to participate in a very profitable tender or, even worse, to the fact that the organization will not be able to fulfill its obligations and will be included in the register of unscrupulous suppliers, deprived of the opportunity to accept participation in government procurement.

Since public procurement legislation tends to change regularly, a person working in this area must have good learning ability. Continuous professional development (we are talking not only about courses, but also about self-education) is an integral part of the work of a public procurement specialist.

Another important quality of a government procurement specialist is high efficiency. As mentioned above, in small organizations a public procurement specialist usually also performs the functions of an accountant, lawyer or economist. Therefore, a small volume of purchases in such organizations will be accompanied by additional burden. And in large organizations where the volume of procurement is large, a government procurement specialist will have to work for three. If you are not ready for constant workload and periodic rush jobs, this job is not for you.

An expert in procurement is a profession of new times! Expertise and consulting in procurement to meet state, municipal and corporate needs is a new type of professional activity in accordance with the professional standard “Procurement Expert.” Master's students will receive an in-depth, comprehensive education on monitoring the market for the subject of procurement for state, municipal and corporate needs, consulting on procurement procedures, examination of procurement procedures, examination of execution and results of contract execution, etc. A modern approach to training will allow our graduates to become one of the most sought-after specialists.

ADVANTAGES AND FEATURES OF THE PROGRAM:

• Highly qualified teaching staff of the department. Classes are also taught by heads of the Moscow City Department for Competition Policy and leading practitioners in the field of procurement expertise.
• Relevance. Preparation of master's students in accordance with the social order of society, the state and the demands of the labor market in the field of public procurement, the requirements of the Professional Standard “Expert in Procurement”.
• Master's students will gain in-depth knowledge of monitoring prices for goods, works, and services; maintaining records of information resources for procurement activities; conducting expert assessment of applications in the procurement procedure; drawing up and processing a document in the form of a conclusion based on the results of the examination, etc.
• Practice-oriented. Master's students conduct active scientific and research work on their own practical projects in the field of examination of public procurement under the guidance of scientists and experienced consultants - practitioners.
• Completion of internships at the Moscow City Department for Competition Policy, etc.
• Conducting research work to develop the scientific and methodological basis of the contract system in the field of public procurement.
• Unique content for monitoring the quality of graduate training and the degree of its compliance with labor market requirements. Making appropriate changes to the program taking into account the development of science, culture, economics, technology and the social sphere.
• The use of interactive and active forms of classes, such as: case seminars, master classes, business games, “management battles,” project defense, etc.

PROFILE DISCIPLINES

• Customer professionalism
• Procurement quality management

Program partner

Moscow City Department for Competition Policy